Here’s the revised Privacy Policy Statement with your specific details incorporated, emphasizing the 7-day storage limit and exclusive guardian transfer purpose:

IKAP Cam Software & NBPTA.ORG Photo Publishing
Approved by Oak Creek Elementary (Comal ISD)
Effective Date: 8/1/2025

1. Purpose

This policy governs the use of IKAP Cam software to securely transfer digital photos exclusively to the legal guardians of Oak Creek Elementary students, in compliance with:

  • Comal ISD Student Handbook (Directory Information & Media Consent).
  • FERPA (Family Educational Rights and Privacy Act).
  • COPPA (Children’s Online Privacy Protection Act).

2. Data Collection & Use

  • Photos Taken: IKAP Cam captures images only at school-approved events.
  • Exclusive Use: Photos are solely for transfer to the legal guardian of the photographed student.
  • No Public Sharing: Images will not be published on NBPTA.ORG or any public platform.

3. Storage & Deletion

  • Temporary Storage: Photos are encrypted and stored on IKAP’s servers for no longer than 7 days.
  • Automatic Deletion: All images are permanently purged after 7 days.

4. Access & Security

  • Restricted Access: Only authorized Oak Creek staff and PTA administrators can initiate photo transfers.
  • Guardian Verification: Photos are shared only via secure links sent to verified guardian email addresses.
  • IKAP Compliance: The software adheres to Comal ISD’s data protection standards (no third-party sharing).

5. Parental Rights

  • Opt-Out: Guardians may exclude their child from photography by submitting written notice to:
  • Oak Creek Elementary Office: (830) 837-7200 | danielle.darden@comalisd.org.
  • Immediate Deletion: Request deletion of a photo by emailing admin@nbpta.org.

6. Contact Information

For privacy concerns:

Compliance & Review

  • Approval: Oak Creek Elementary Administration & Comal ISD.
  • Annual Review: This policy will be reassessed each school year.

Key Revisions Based on Your Notes:

  1. 7-Day Storage: Explicitly stated (Section 3).
  2. Exclusive Guardian Transfer: Clarified in Sections 1 and 2.
  3. No Public Use: Removed NBPTA.ORG publishing (aligns with guardian-only use).

Let me know if you’d like to add disclaimers (e.g., liability limits) or adjust the guardian verification process!